Letter template
Business letter for practices and small firms
Send a professional business letter to clients that looks as polished as your service: edit the template to fit your news, and it reaches them as a real letter instead of a buried email.
From $3 a letter with postage included. Certified Mail $11.
When to send it
Use this professional business letter to clients for news they should hear from you directly, not buried in an inbox. This is for news clients should hear from you, not discover on a sign. Put the reason in the first sentence, say what changes for them, and give a name and phone number to call. Keep legal wording and private details out. It signs off "Sincerely,".
Printed in a handwriting-style font, folded, and mailed USPS First-Class at $3 with no tracking. Color adds $1. Certified Mail at $11 has USPS tracking if you need proof it was sent. A list of up to 400 clients goes out in one order. Put the date of any change near the top.
Who sends it
- Medical and dental offices announcing changes
- Law and accounting firms updating clients
- Salons with new hours or a new location
- Contractors writing to past customers
Sample letter
Copy it, then make it yours on the order page. It starts with “Dear” and signs off “Sincerely,”, and you can change both.
Dear Ms. Patel,
I am writing to let you know that our office will move to a new address on Birch Avenue next month. The phone number, the team, and the way we work are all staying the same.
We will mail a short reminder before the move, and the front desk is happy to answer any question in the meantime.
Thank you for being part of our practice. We are looking forward to seeing you in the new space, and we hope the new parking and the bigger waiting room make your visits easier.
Sincerely,
Marcus Lindqvist, Lindqvist Accounting
What to write
- Our office hours are changing, and I wanted you to hear it from us directly.
- We have a new member on our team. Here is a short introduction and how to reach them.
- After many years in the same space, we are moving. Here is when, where, and what stays the same.
- Starting next month we are changing how we schedule appointments. Here is what that means for you.
- It has been a while since we worked together, and I wanted to check in. If you need anything, my door is open.
- Thank you for being a client for so many years. I am writing to share some news about the practice.
Tips
- State the change and the date in the first two sentences. Clients read short letters that get to the point.
- Name a person and a phone number. A letter with no one to call feels like a form.
- Leave out case details, health information and account numbers. Keep it safe to read in any mailbox.
- Use Certified Mail for formal notices where you may need to show it was sent.
More wording: Thank you for the referral: what to write to a client, Appointment reminder postcard wording for your practice, What to write in a thank you note to a client, We miss you postcard wording for patients and clients, What to write in a birthday card to a client.
What it costs
| How it mails | Price |
|---|---|
| LetterPrinted, folded, mailed USPS First-Class in an envelope. No tracking. | $3 |
| Certified MailUSPS Certified Mail with tracking. | $11 |
| Flat & trackedRigid mailer, never folded, tracking number, checked by hand. | $15 |
Sending the same letter to a list? Mail merge takes up to 400 addresses: $3 a letter, $2.50 from 10, $2 from 50. A letter usually arrives within 8 business days of mailing. Sales tax where it applies.
Send it this week.
Write it once, add one address or your whole list, and we print and mail every copy.
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