Letter template
Thank you letter to clients and patients
Send a thank you letter to clients that shows you took the time: personalize it in minutes on your phone, and a real letter lands in their mailbox with your name on it.
From $3 a letter with postage included. Certified Mail $11.
When to send it
Send this thank you letter to clients after a project, a visit or a referral and they connect your name with a good experience. Most practices say thanks at the front desk and move on. A printed letter reaches the client at home, where there is time to read it. Name one thing you appreciated about working with them, and keep health, money and case details out. It signs off "With gratitude,".
We print it in a handwriting-style font on the designed sheet and mail it First-Class for $3, folded, with no tracking. Color is +$1. Office managers can upload up to 400 names, $2.50 each from 10. Mail within a week, while the visit is fresh.
Who sends it
- Dentists and doctors thanking new patients
- Salon and spa owners after a first visit
- Accountants and bookkeepers after tax season
- Contractors after a finished project
Sample letter
Copy it, then make it yours on the order page. It starts with “Dear” and signs off “With gratitude,”, and you can change both.
Dear Mr. Ellison,
Thank you for choosing our office. I enjoyed meeting you last week, and I appreciate how patient you were while we sorted out the forms.
Our team likes getting to know the people we work with, and we are glad you are part of the practice. If anything comes up, the front desk will gladly help.
I hope the rest of your month goes well. I look forward to seeing you again.
With gratitude,
Dr. Naomi Reyes, Linden Family Practice
What to write
- Thank you for choosing us. We are a small office, and every client who walks in the door matters to us.
- I wanted to write a real thank you for last week. Your kindness to the team made the day better for all of us.
- Thank you for your patience while we worked on your project. Seeing you happy with the result is the part of the job we enjoy most.
- It was good to meet you. We are glad you are part of our practice, and we are here whenever you need us.
- Thank you for sending your friend our way. A recommendation from someone like you goes a long way here.
- Thank you for trusting us with your books this year. You were organized and easy to work with, and we noticed.
Tips
- Mention one detail from the visit or project. It shows a person wrote the letter, not a template.
- Never include medical, legal or financial details. A thank you should be safe to read at any mailbox.
- Sign it with your name and role. A name makes the thanks feel real.
- Mail it within a week of the visit, while the client still remembers it.
More wording: Thank you for the referral: what to write to a client, Appointment reminder postcard wording for your practice, What to write in a thank you note to a client, We miss you postcard wording for patients and clients, What to write in a birthday card to a client.
What it costs
| How it mails | Price |
|---|---|
| LetterPrinted, folded, mailed USPS First-Class in an envelope. No tracking. | $3 |
| Certified MailUSPS Certified Mail with tracking. | $11 |
| Flat & trackedRigid mailer, never folded, tracking number, checked by hand. | $15 |
Sending the same letter to a list? Mail merge takes up to 400 addresses: $3 a letter, $2.50 from 10, $2 from 50. A letter usually arrives within 8 business days of mailing. Sales tax where it applies.
Send it this week.
Write it once, add one address or your whole list, and we print and mail every copy.
Designed by have it printed
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