What to write · Practice and client mail
What to write in a thank you note to a client
Send a thank you note to a client that names the work you did together and thanks them for the trust: pick a line and a real printed card goes out, with postage covered.
Messages you can use
Copy one as it is, or change a few words so it sounds like you.
Clients like you are the reason I still like Mondays. Thank you, [Name].
Thank you for answering every question, signing every page and showing up on time. Clients like you make the whole office smoother.
Thank you for letting us help with something that mattered to you. We took it seriously, and we are glad you were happy with it.
Thank you for trusting us with your project, [Name]. It was a pleasure working with you, and I am proud of how it turned out.
Thank you for sticking with us through a long project, [Name]. It was good to work alongside someone who asks great questions.
It was a joy to work with you, [Name]. Thank you for the kind words along the way, and please call me directly if anything comes up.
Thank you for your patience while we worked through the details. I know the paperwork was a lot, and you handled it well.
I enjoyed getting to know you and your family during our time together. Thank you for letting us take care of this, [Name].
Our receptionist says you are her favorite person to schedule. We agree. Thank you for being such a great client.
Thank you, [Name]. It was a pleasure working with you.
Thank you for being our client. We appreciate you.
Thank you for choosing our firm. It has been a privilege to work with you, and please do not hesitate to reach out if we can help again.
You made our job easy, and your coffee order made it fun. Thank you for being one of our favorite clients.
Thanks for coming in. We hope to see you again.
We are grateful for the opportunity to serve you. Thank you for the confidence you placed in our practice.
On behalf of the whole team, thank you for your business. We value the relationship and look forward to continuing to serve you.
You are appreciated here. Thank you for choosing us.
Thank you for your recent visit to our office. It is our privilege to care for you, and we are always here when you need us.
Please accept our sincere appreciation for your continued trust. We do not take it for granted.
Another year with you as a client, and we are still glad you picked us. Thank you, [Name], from everyone here.
Ways to sign off
With appreciation, · Thank you again, · Warm regards, · Gratefully, · Sincerely,
How to write it
A thank you note to a client that names the work you did together reads as sincere, and these lines show the way. Write it soon after you finish working with them, and write it about something real. A closing on a house, a first filing season, a long treatment, or a salon visit before a wedding all give you something to mention. Name the thing and the note nearly writes itself.
Skip the sales language. A thank you is not a time to promote another service or hand out a coupon. Keep the tone warm, professional and brief, and sign with your own name so the client knows who they are thanking. Two or three sentences will do.
- Mention the actual work, like the kitchen remodel, the tax return or the haircut, so the note could only be for this person.
- Thank them for trust first and business second. People can tell when a note is really about a sale.
- Avoid offers, discounts and service menus. The warmer the card, the more likely they are to come back unprompted.
- For medical and legal clients, never mention the condition or matter. Thank them for choosing your office and nothing more.
- Use your own name and, if you like, your direct number. Two sentences of real thanks are better than a paragraph of polish.
Designs that fit
Pick a design, paste your message, and we print it in a handwriting-style font and mail it. Cards from $2 with postage; letters from $3.
Questions people ask
How soon after a job or visit should I send a thank you?
Within a week is ideal, while the work is fresh in mind. A card that arrives sooner feels more personal, but a late thank you is still welcome and better than none.
Do postcards come with envelopes?
No. Postcards are mailed First-Class without an envelope, so your short message appears on the back and is read right away. We print the address and postage. A card usually arrives within 8 business days of mailing.
Found the words? We will mail them.
Choose a card or a letter, add the address, and see a preview before you pay.