Letter template
Birthday letter for clients and patients
Send a client birthday letter that makes someone feel known: keep it short and kind, and the real letter in their mailbox shows you pay attention, and no printer needed on your end.
From $3 a letter with postage included. Certified Mail $11.
When to send it
Send a client birthday letter once a year and you are the practice that remembered, which is hard for a competitor to match. It suits salons, dental offices, trainers and any practice that keeps birthdays on file. Skip appointments, health and discounts. A warm wish and one small personal detail are all it needs. It signs off "With love,", so keep the wording friendly and short. Brief is better here.
We print it in a handwriting-style font on the sheet and mail it USPS First-Class at $3, folded, with no tracking. Color is +$1. Send a whole month of birthdays at once, up to 400 names. Check names and addresses before you upload. Every client’s name and address should be double-checked.
Who sends it
- Salons, spas and barbers with regulars
- Dental and medical offices with long-time patients
- Fitness studios and trainers
- Boutique firms that know clients personally
Sample letter
Copy it, then make it yours on the order page. It starts with “Dear” and signs off “With love,”, and you can change both.
Dear Camille,
Happy birthday from all of us at the shop! We hope the day is full of cake, laughter, and nothing on your to-do list.
You have been coming to see us for years, and we always look forward to catching up on your family and your garden. It is the nicest part of our week.
We hope the year ahead is a good one, with plenty of time for the things you love. We will see you soon, and the coffee is always on.
With love,
Joanna and the crew at Elm & Oak Hair Studio
What to write
- Happy birthday! We hope today is easy and sweet, and full of people you love.
- A birthday wish from our whole team. We are glad you are part of the shop, and we hope the day treats you well.
- Happy birthday to someone we enjoy seeing. I hope you take the day off from everything, including your inbox.
- I hope your birthday has a long lunch and a longer nap. We are fond of you around here.
- No appointment reminder this time, only a birthday wish. Have a good one from all of us.
- Another year, and we are still glad you picked us. Happy birthday, and we hope to see you soon.
Tips
- Keep appointment and offer language out. A birthday letter should feel like a gift.
- Never mention health, treatments or other private details. A warm, general wish is always safe to send.
- Leave out age entirely, even as a joke. It keeps the note kind for every client on your list.
- Mail it a few days before the date. Postal timing varies, so this way it lands on or before the day.
More wording: Thank you for the referral: what to write to a client, Appointment reminder postcard wording for your practice, What to write in a thank you note to a client, We miss you postcard wording for patients and clients, What to write in a birthday card to a client.
What it costs
| How it mails | Price |
|---|---|
| LetterPrinted, folded, mailed USPS First-Class in an envelope. No tracking. | $3 |
| Certified MailUSPS Certified Mail with tracking. | $11 |
| Flat & trackedRigid mailer, never folded, tracking number, checked by hand. | $15 |
Sending the same letter to a list? Mail merge takes up to 400 addresses: $3 a letter, $2.50 from 10, $2 from 50. A letter usually arrives within 8 business days of mailing. Sales tax where it applies.
Send it this week.
Write it once, add one address or your whole list, and we print and mail every copy.
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